To add a variety of horizontal dividers in Word, type three characters and press enter.
Hyphens ( --- ) |  |
Underscores ( ___ ) |  |
Equal Signs ( === ) |  |
Hash Signs ( ### ) |  |
Asterisks ( *** ) |  |
Tildes ( ~~~ ) |  |
ü Type Out a Table in Word
You can create tables in Microsoft Word by simply typing out a string of PLUS SIGNS (+) and MINUS SIGNS (-).
Start the row with a PLUS SIGN (+) and then type MINUS SIGN (-) until you have the column width you want. To add a new column type PLUS SIGN (+) again. When you're done type a final PLUS SIGN (+) and press ENTER. Word turns your text into a table. To add more rows to your table, move to the last cell in the table and press TAB.
ü Filling Word Documents with Pretend Text
If you want to fill a page(s) with text to test something like printing, but don't want to spend time pasting the same phrase over and over,
Type in =rand(x,y) and press "enter" .
Where x and y are replaced by numbers.
X would be the number of paragraphs
Y would be the number of sentences in a paragraph.
The text that gets generated is ‘The quick brown fox jumps over the lazy dog.’
X would be the number of paragraphs
Y would be the number of sentences in a paragraph.
The text that gets generated is ‘The quick brown fox jumps over the lazy dog.’
ü Select a vertical block of text
Press Alt + drag
ü Quickly Replicate Text or Graphics in Word
Here's a quick way to make copies of text or graphics in Word:
1. Select the item or text you want to copy.
2. Press and hold down the CTRL key.
3. Then use the mouse to drag the item to the desired position.
A copy of the original item is made right where you want it. This is helpful when you're creating a document that will include a lot of repeated text or images.
ü Quickly Change Font Size in Office
To quickly change the font size in your Office application (Word, Front Page, Publisher or PowerPoint):
1. Highlight the text you want to change
2. Press:
CTRL+SHIFT+> - To Increase the size
CTRL+SHIFT+< - To Decrease the size
CTRL+SHIFT+< - To Decrease the size
ü Use your keyboard to quickly change the case of text in Microsoft Word
Select the text you want to change and press SHIFT+F3. Each time you press the F3 key, the text case switches between Title Case, UPPERCASE, and lowercase.
ü Insert Current Date and Time in Word
You can insert the current date or time in a Word document using keyboard shortcuts. Here's how:
1.Position the cursor where you want to insert the date or time.
2.Do one of the following:
· To insert the date, press ALT+SHIFT+D.
· To insert the time, press ALT+SHIFT+T.
ü Close all word documents without closing Word
Shift + click the File menu then select Close All
Shift + clicking on the File menu give one more option Save All
ü Return to the last place you were working
Return to the last place you were working or the place before that or before that.
Press Shift + F5 repeatedly to return to last 5 cursor positions (even if one of those positions is in another open document).
This one’s even cleverer, when you first open a document, press shift + F5 to jump to the last place you or someone else edited before closing the document.
ü Cycle through all open documents
To cycle through all open documents press Ctrl + F6 +F6 +F6….
It works for Photoshop and others applications as well.
ü Whether you’re saving a file or opening a file try these shortcuts
Alt + 1 Go to previous folder
Alt + 2 Go up one folder level
Alt + 3 Search the web
Alt + 4 or Delete deletes selected file.
Alt + 5 Create a new folder
Alt + 6 repeatedly Cycle through all views.
Alt + 7 Display the Tools menu
ü Determining Formatting in Word
To determine what formatting is applied to a particular paragraph in Word:
1. Go to Help / What's This?
2. When the cursor changes to a question mark, click on the paragraph.
3. Information such as font and size, alignment, indent, spacing and margins will show.
ü Reducing the File Size of Word Documents
If you have make documents using MS Word and you make many formatting changes for the paragraph, fonts, page etc., you will see your file size gets bigger. Microsoft Word saves files by blocking, so any change you made for your document it will create a new block with the new formatting and disappear the old block without deleting it from the file.
You can solve this problem.
1.If you open your file and select File \ Save As and give your file a new name, it will save only the active blocks with out the old ones.
2.If you compare the two files you will see a difference in size
There is, however, a much easier way.
1.Choose Tools
2.Options...
3.Open the Save tab
4.Uncheck Allow Fast Saves
This makes Word rewrite the entire document file from scratch each time it is saved. The save command takes slightly longer, but your files can be drastically smaller (especially if you've done lots of formatting changes).
ü Complete list of word short cut keys
Command Name | Modifiers | Key | Menu |
About | Help | ||
All Caps | Ctrl+Shift+ | A | |
Annotation | Alt+Ctrl+ | M | |
App Maximize | Alt+ | F10 | |
App Restore | Alt+ | F5 | |
Apply Heading1 | Alt+Ctrl+ | 1 | |
Apply Heading2 | Alt+Ctrl+ | 2 | |
Apply Heading3 | Alt+Ctrl+ | 3 | |
Apply List Bullet | Ctrl+Shift+ | L | |
Arrange All | Window | ||
Auto Correct | Tools | ||
Auto Format | Alt+Ctrl+ | K | |
Auto Format Begin | Format | ||
Auto Summarize Begin | Tools | ||
Auto Text | F3 | ||
Auto Text | Alt+Ctrl+ | V | |
Background Fill Effect | Format Background | ||
Background More Colors | Format Background | ||
Bold | Ctrl+ | B | |
Bold | Ctrl+Shift+ | B | |
Bookmark | Ctrl+Shift+ | F5 | Insert |
Bookshelf Lookup Reference | Tools | ||
Break | Insert | ||
Browse Next | Ctrl+ | Page Down | |
Browse Prev | Ctrl+ | Page Up | |
Browse Sel | Alt+Ctrl+ | Home | |
Cancel | Esc | ||
Center Para | Ctrl+ | E | |
Change Case | Format | ||
Change Case | Shift+ | F3 | |
Char Left | Left | ||
Char Left Extend | Shift+ | Left | |
Char Right | Right | ||
Char Right Extend | Shift+ | Right | |
Clear | Del | Edit | |
Clip Art | Picture Menu | ||
Close | File | ||
Close Pane | Alt+Shift+ | C | |
Column Break | Ctrl+Shift+ | Enter | |
Column Select | Ctrl+Shift+ | F8 | |
Compare Versions | Track Changes Menu | ||
Copy | Ctrl+ | C | |
Copy | Ctrl+ | Ins | |
Copy Format | Ctrl+Shift+ | C | |
Copy Text | Shift+ | F2 | |
Create Auto Text | Alt+ | F3 | |
Cross Reference | Insert | ||
Customize | Tools | ||
Customize Add Menu Shortcut | Alt+Ctrl+ | = | |
Customize Keyboard Shortcut | Alt+Ctrl+ | Num + | |
Customize Remove Menu Shortcut | Alt+Ctrl+ | - | |
Cut | Ctrl+ | X | |
Cut | Shift+ | Del | |
Date Field | Alt+Shift+ | D | |
Date Time | Insert | ||
Delete Back Word | Ctrl+ | Backspace | |
Delete Word | Ctrl+ | Del | |
Do Field Click | Alt+Shift+ | F9 | |
Doc Close | Ctrl+ | W | System |
Doc Close | Ctrl+ | F4 | System |
Doc Maximize | Ctrl+ | F10 | System |
Doc Minimize | System | ||
Doc Move | Ctrl+ | F7 | System |
Doc Restore | Ctrl+ | F5 | System |
Doc Size | Ctrl+ | F8 | System |
Doc Split | Alt+Ctrl+ | S | Window |
Double Underline | Ctrl+Shift+ | D | |
Draw Group | Draw | ||
Draw Picture Automatic | Image Control | ||
Draw Picture Black and White | Image Control | ||
Draw Picture Grayscale | Image Control | ||
Draw Picture Watermark | Image Control | ||
Draw Regroup | Draw | ||
Draw Set Arrow Style | Arrow | ||
Draw Shadow Color | Shadow Color | ||
Draw Shadow Customize | Shadow | ||
Draw Shadow Semi Transparent Toggle | Shadow Color | ||
Draw Show Auto Shapes and Drawing Toolbars | Picture Menu | ||
Draw Snap to Grid | Draw | ||
Draw Ungroup | Draw | ||
Draw Word Art Align Center | WordArt Alignment | ||
Draw Word Art Align Left | WordArt Alignment | ||
Draw Word Art Align Letter Justify | WordArt Alignment | ||
Draw Word Art Align Right | WordArt Alignment | ||
Draw Word Art Align Stretch Justify | WordArt Alignment | ||
Draw Word Art Align Word Justify | WordArt Alignment | ||
Draw Word Art Kern | WordArt Tracking | ||
Draw Word Art Spacing Loose | WordArt Tracking | ||
Draw Word Art Spacing Normal | WordArt Tracking | ||
Draw Word Art Spacing Tight | WordArt Tracking | ||
Draw Word Art Spacing Very Loose | WordArt Tracking | ||
Draw Word Art Spacing Very Tight | WordArt Tracking | ||
Draw3 DColor | Extrusion Color | ||
Draw3 DCustomize | 3-D Effect | ||
Draw3 DDepth Infinite | Extrusion Depth | ||
Draw3 DDepth0 | Extrusion Depth | ||
Draw3 DDepth1 | Extrusion Depth | ||
Draw3 DDepth2 | Extrusion Depth | ||
Draw3 DDepth3 | Extrusion Depth | ||
Draw3 DDepth4 | Extrusion Depth | ||
Draw3 DLighting Flat | 3-D Lighting | ||
Draw3 DLighting Harsh | 3-D Lighting | ||
Draw3 DLighting Normal | 3-D Lighting | ||
Draw3 DParallel | Extrusion Direction | ||
Draw3 DPerspective | Extrusion Direction | ||
Draw3 DSurface Matte | 3-D Surface Material | ||
Draw3 DSurface Metal | 3-D Surface Material | ||
Draw3 DSurface Plastic | 3-D Surface Material | ||
Draw3 DWire Frame | 3-D Surface Material | ||
Drawing Object Wrap None | Text Wrapping | ||
Drawing Object Wrap Square | Text Wrapping | ||
Drawing Object Wrap Through | Text Wrapping | ||
Drawing Object Wrap Tight | Text Wrapping | ||
Drawing Object Wrap Top Bottom | Text Wrapping | ||
End of Column | Alt+ | Page Down | |
End of Column | Alt+Shift+ | Page Down | |
End of Doc Extend | Ctrl+Shift+ | End | |
End of Document | Ctrl+ | End | |
End of Line | End | ||
End of Line Extend | Shift+ | End | |
End of Row | Alt+ | End | |
End of Row | Alt+Shift+ | End | |
End of Window | Alt+Ctrl+ | Page Down | |
End of Window Extend | Alt+Ctrl+Shift+ | Page Down | |
Endnote Now | Alt+Ctrl+ | E | |
Envelopes and Labels | Tools | ||
Exit | Alt+ | F4 | File |
Extend Selection | F8 | ||
Field | Insert | ||
Field Chars | Ctrl+ | F9 | |
Field Codes | Alt+ | F9 | |
Find | Ctrl+ | F | Edit |
Font | Ctrl+ | D | |
Font | Ctrl+Shift+ | F | |
Font Size Select | Ctrl+Shift+ | P | |
Footnote | Insert | ||
Footnote Now | Alt+Ctrl+ | F | |
Footnotes | View | ||
Formula | Table | ||
Go Back | Shift+ | F5 | |
Go Back | Alt+Ctrl+ | Z | |
Go To | Ctrl+ | G | Edit |
Go To | F5 | Edit | |
Gridlines | Table | ||
Grow Font | Ctrl+Shift+ | . | |
Grow Font One Point | Ctrl+ | ] | |
Hanging Indent | Ctrl+ | T | |
Header | View | ||
Header Footer Link | Alt+Shift+ | R | |
Headings | Table | ||
Help | F1 | ||
Hidden | Ctrl+Shift+ | H | |
Hyperlink | Ctrl+ | K | |
Indent | Ctrl+ | M | |
Index and Tables | Insert | ||
Italic | Ctrl+ | I | |
Italic | Ctrl+Shift+ | I | |
Justify Para | Ctrl+ | J | |
Language | Language | ||
Left Para | Ctrl+ | L | |
Letter Properties | Tools | ||
Line Down | Down | ||
Line Down Extend | Shift+ | Down | |
Line Up | Up | ||
Line Up Extend | Shift+ | Up | |
Links | Edit | ||
List Num Field | Alt+Ctrl+ | L | |
Lock Fields | Ctrl+ | 3 | |
Lock Fields | Ctrl+ | F11 | |
Macro | Alt+ | F8 | |
Mail Merge Check | Alt+Shift+ | K | |
Mail Merge Edit Data Source | Alt+Shift+ | E | |
Mail Merge to Doc | Alt+Shift+ | N | |
Mail Merge to Printer | Alt+Shift+ | M | |
Mark Citation | Alt+Shift+ | I | |
Mark Index Entry | Alt+Shift+ | X | |
Mark Table of Contents Entry | Alt+Shift+ | O | |
Master Document | View | ||
Menu Mode | F10 | ||
Merge Field | Alt+Shift+ | F | |
Merge Revisions | Tools | ||
Microsoft On The Web1 | Microsoft on the Web | ||
Microsoft On The Web10 | Microsoft on the Web | ||
Microsoft On The Web11 | Microsoft on the Web | ||
Microsoft On The Web12 | Microsoft on the Web | ||
Microsoft On The Web13 | Microsoft on the Web | ||
Microsoft On The Web14 | Microsoft on the Web | ||
Microsoft On The Web15 | Microsoft on the Web | ||
Microsoft On The Web16 | Microsoft on the Web | ||
Microsoft On The Web17 | Microsoft on the Web | ||
Microsoft On The Web2 | Microsoft on the Web | ||
Microsoft On The Web3 | Microsoft on the Web | ||
Microsoft On The Web4 | Microsoft on the Web | ||
Microsoft On The Web5 | Microsoft on the Web | ||
Microsoft On The Web6 | Microsoft on the Web | ||
Microsoft On The Web7 | Microsoft on the Web | ||
Microsoft On The Web8 | Microsoft on the Web | ||
Microsoft On The Web9 | Microsoft on the Web | ||
Microsoft System Info | Alt+Ctrl+ | F1 | |
Move Text | F2 | ||
New | Ctrl+ | N | File |
New Window | Window | ||
Next Cell | Tab | ||
Next Field | F11 | ||
Next Field | Alt+ | F1 | |
Next Misspelling | Alt+ | F7 | |
Next Object | Alt+ | Down | |
Next Window | Ctrl+ | F6 | |
Next Window | Alt+ | F6 | |
Normal | Alt+Ctrl+ | N | View |
Normal Style | Ctrl+Shift+ | N | |
Normal Style | Alt+Shift+ | Num 5 | |
Object | Insert | ||
Office Drawing | Picture Menu | ||
Online | View | ||
Open | Ctrl+ | O | |
Open | Ctrl+ | F12 | |
Open | Alt+Ctrl+ | F2 | |
Open or Close Up Para | Ctrl+ | 0 | |
Options | Tools | ||
Other Pane | F6 | ||
Other Pane | Shift+ | F6 | |
Outline | Alt+Ctrl+ | O | View |
Outline Collapse | Alt+Shift+ | - | |
Outline Collapse | Alt+Shift+ | Num - | |
Outline Demote | Alt+Shift+ | Right | |
Outline Expand | Alt+Shift+ | = | |
Outline Expand | Alt+Shift+ | Num + | |
Outline Move Down | Alt+Shift+ | Down | |
Outline Move Up | Alt+Shift+ | Up | |
Outline Promote | Alt+Shift+ | Left | |
Outline Show First Line | Alt+Shift+ | L | |
Overtype | Ins | ||
Page | Alt+Ctrl+ | P | View |
Page Break | Ctrl+ | Enter | |
Page Down | Page Down | ||
Page Down Extend | Shift+ | Page Down | |
Page Field | Alt+Shift+ | P | |
Page Numbers | Insert | ||
Page Up | Page Up | ||
Page Up Extend | Shift+ | Page Up | |
Para Down | Ctrl+ | Down | |
Para Down Extend | Ctrl+Shift+ | Down | |
Para Up | Ctrl+ | Up | |
Para Up Extend | Ctrl+Shift+ | Up | |
Paste | Ctrl+ | V | |
Paste | Shift+ | Ins | |
Paste As Hyperlink | Edit | ||
Paste Format | Ctrl+Shift+ | V | |
Paste Special | Edit | ||
Photo Editor Scan | Picture Menu | ||
Post | Send To | ||
Present It | Send To | ||
Prev Cell | Shift+ | Tab | |
Prev Field | Shift+ | F11 | |
Prev Field | Alt+Shift+ | F1 | |
Prev Object | Alt+ | Up | |
Prev Window | Ctrl+Shift+ | F6 | |
Prev Window | Alt+Shift+ | F6 | |
Print | Ctrl+ | P | File |
Print | Ctrl+Shift+ | F12 | File |
Print Preview | Ctrl+ | F2 | |
Print Preview | Alt+Ctrl+ | I | |
Proofing | F7 | ||
Properties | File | ||
Protect Unprotect Document | Tools | ||
Record Macro Toggle | Macro | ||
Redo | Alt+Shift+ | Backspace | |
Redo or Repeat | Ctrl+ | Y | Edit |
Redo or Repeat | F4 | Edit | |
Redo or Repeat | Alt+ | Enter | Edit |
Repeat Find | Shift+ | F4 | |
Repeat Find | Alt+Ctrl+ | Y | |
Replace | Ctrl+ | H | Edit |
Reset Char | Ctrl+ | Space | |
Reset Char | Ctrl+Shift+ | Z | |
Reset Para | Ctrl+ | Q | |
Revision Marks Toggle | Ctrl+Shift+ | E | |
Right Para | Ctrl+ | R | |
Routing Slip | Send To | ||
Save | Ctrl+ | S | |
Save | Shift+ | F12 | |
Save | Alt+Shift+ | F2 | |
Save As | F12 | File | |
Save Html | File | ||
Select All | Ctrl+ | A | Edit |
Select All | Ctrl+ | Num 5 | Edit |
Select All | Ctrl+ | Num 5 | Edit |
Select Column | Table | ||
Select Row | Table | ||
Select Table | Alt+ | Num 5 | Table |
Send to Fax | Send To | ||
Show All | Ctrl+Shift+ | 8 | |
Show All Headings | Alt+Shift+ | A | |
Show All Headings | Alt+Shift+ | A | |
Show Heading1 | Alt+Shift+ | 1 | |
Show Heading2 | Alt+Shift+ | 2 | |
Show Heading3 | Alt+Shift+ | 3 | |
Show Heading4 | Alt+Shift+ | 4 | |
Show Heading5 | Alt+Shift+ | 5 | |
Show Heading6 | Alt+Shift+ | 6 | |
Show Heading7 | Alt+Shift+ | 7 | |
Show Heading8 | Alt+Shift+ | 8 | |
Show Heading9 | Alt+Shift+ | 9 | |
Shrink Font | Ctrl+Shift+ | , | |
Shrink Font One Point | Ctrl+ | [ | |
Shrink Selection | Shift+ | F8 | |
Small Caps | Ctrl+Shift+ | K | |
Sort | Table | ||
Space Para1 | Ctrl+ | 1 | |
Space Para15 | Ctrl+ | 5 | |
Space Para2 | Ctrl+ | 2 | |
Spike | Ctrl+Shift+ | F3 | |
Spike | Ctrl+ | F3 | |
Split | Table | ||
Start of Column | Alt+ | Page Up | |
Start of Column | Alt+Shift+ | Page Up | |
Start of Doc Extend | Ctrl+Shift+ | Home | |
Start of Document | Ctrl+ | Home | |
Start of Line | Home | ||
Start of Line Extend | Shift+ | Home | |
Start of Row | Alt+ | Home | |
Start of Row | Alt+Shift+ | Home | |
Start of Window | Alt+Ctrl+ | Page Up | |
Start of Window Extend | Alt+Ctrl+Shift+ | Page Up | |
Style | Ctrl+Shift+ | S | |
Style Gallery | Format | ||
Subscript | Ctrl+ | = | |
Superscript | Ctrl+Shift+ | = | |
Symbol | Insert | ||
Symbol Font | Ctrl+Shift+ | Q | |
Tabs | Format | ||
Templates | Tools | ||
Thesaurus | Shift+ | F7 | |
Time Field | Alt+Shift+ | T | |
To or from Text | Table | ||
Toggle Field Display | Shift+ | F9 | |
Toggle Master Subdocs | Ctrl+ | \ | |
Tool | Shift+ | F1 | |
Toolbars | View | ||
Un Hang | Ctrl+Shift+ | T | |
Un Indent | Ctrl+Shift+ | M | |
Underline | Ctrl+ | U | |
Underline | Ctrl+Shift+ | U | |
Undo | Ctrl+ | Z | |
Undo | Alt+ | Backspace | |
Unlink Fields | Ctrl+ | 6 | |
Unlink Fields | Ctrl+Shift+ | F9 | |
Unlock Fields | Ctrl+ | 4 | |
Unlock Fields | Ctrl+Shift+ | F11 | |
Update Auto Format | Alt+Ctrl+ | U | |
Update Fields | F9 | ||
Update Fields | Alt+Shift+ | U | |
Update Source | Ctrl+Shift+ | F7 | |
VBCode | Alt+ | F11 | |
Versions | File | ||
Web Go Back | Alt+ | Left | |
Web Go Forward | Alt+ | Right | |
Word Count | Tools | ||
Word Left | Ctrl+ | Left | |
Word Left Extend | Ctrl+Shift+ | Left | |
Word Perfect Help | Help | ||
Word Right | Ctrl+ | Right | |
Word Right Extend | Ctrl+Shift+ | Right | |
Word Underline | Ctrl+Shift+ | W | |
Wrap Boundary | Text Wrapping |
* Shortcut key to mouse right click Shift + F10.
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